ISLAND HARVEST is looking for an Administrative Assistant for our Melville office. This role with provide administrative assistance to the Workforce Skills Development Institute team and contribute to the successful execution of training programs and events.
Responsibilities will include maintaining candidate and student documents and records (attendance, stipends); managing contact with candidates, students, and instructors; coordinating on-site and off-site programs, events, and meetings; creating and maintaining shared digital and paper filing systems; ordering/receiving/storing program books and supplies; Coordinating invoice payments and maintaining financial records of expenses; managing graphic order requests and following up through completion; scheduling internal and external in-person and virtual meetings and presentations and prepare technology accordingly (Zoom links, laptop, monitor); managing Workforce phone calls, messages, and emails.
2 years of administrative experience. Proficiency in Microsoft Office Outlook, Word, and Excel; knowledge of PowerPoint preferred. Ability to manage multiple responsibilities and meet deadlines. Excellent organization and communication skills. Positive attitude, team player. Must be able to represent Island Harvest to the highest standards as well as deal with difficult individuals while remaining professional and courteous at all times.
For immediate consideration, please forward your cover letter and resume to Randy Rosenberg at resumes@islandharvest.org. No phone calls, please.
Island Harvest is an Equal Opportunity Employer