Become a Member
Island Harvest is not
accepting new agencies during the Spring/Summer 2013; however, we if you are
interested in membership please thoroughly review our criteria and our
procedures so you may be prepared for a future application.
Island Harvest provides food and services to a variety of
non-profit community based agencies. In order to qualify for membership,
all agencies must meet the following minimum requirements:
Registered as or sponsored by a 501(c)(3)
non-profit organization established to provide services to the ill, needy, or
Located on Long Island and servicing Nassau
and Suffolk Counties
Have at least one person trained in food
Proper storage of food required
Able to keep delivery receipts on site
Must have a Nassau or Suffolk County Food
Handler’s Certificate or take a class with Island Harvest
Must have record of Pest Control
Must be Operational for at LEAST 3 months
prior to joining Island Harvest
Must have additional source of food besides
Island Harvest (our food is intended to supplement your current food sources)
Additionally, different types of agencies are required to
meet certain membership criteria as follows:
In order to ensure
that food is prepared & served safely, all soup kitchens are required to
have at least one person trained in food safety & sanitation. Trainings are offered through local county
health departments. Island Harvest and
Long Island Cares also conduct periodic food safety & sanitation trainings
for member agencies.
For state grant
purposes, Emergency Shelters are defined as providing temporary housing (90
days or less) for individuals in crisis.
In order to qualify
for membership, residential programs (including group homes, drug & alcohol
rehabilitation, & transitional housing programs) must ensure that residents
are not charged separately for food prepared & eaten in a group setting.
Senior Nutrition Programs
Both congregate and home
delivered meal programs are eligible for Food Bank membership if meal fees are
not required in order to receive food.
Child Day Care Programs
Home-based private day care
providers are not eligible for Food Bank membership.
In order to be considered for
membership, food pantries must meet several criteria.
- Accessibility: Food pantries must have at
least one standard distribution day per month. No “on-call” only or “emergency” only
pantries will be accepted as members. Pantries located in churches or
other places of worship must be open to the general public and cannot be
limited to church members. Also,
church pantries must ensure that clients will not be expected to attend
service or join the church in order to receive food.
- Donations: Pantries may accept voluntary
donations from clients but may not actively encourage or ask for
donations. In fact, any donation
jar or box should be located away from the pantry intake area to avoid the
appearance of active solicitation.
- Distribution: We encourage pantries to be
“Client Choice” meaning that clients are given the opportunity to choose
the items they need instead of receiving a pre-packed bag of items chosen
by pantry volunteers. (Island
Harvest has printed material available for pantries interested in
switching to this method of distribution.)
At times, we encounter programs that do not fall into any of
the categories listed above.
Non-traditional applicants will be reviewed on a case-by-case basis by
Agency Relations staff to determine membership eligibility. If staff has difficulty determining
eligibility, the application will be presented to the Senior Management team
for review and a final determination.
of Island Harvest Membership
Bank member agencies have access to high quality food & non-food products
through the following programs:
Nationally and locally donated products
Nutritious food items through our Wholesale
Hard to find non-food items such as diapers
& laundry detergent
food for member agencies with no costs associated
with transportation and the distribution of donated product also known as a
Shared Maintenance Fee (SMF).
support and training opportunities on topics such as nutrition, food safety,
benefit programs, effective distribution methods, grant writing & fund
raising, and hunger awareness and advocacy;
to host a Farmers Market in season, a cooking & nutrition education
workshop for low-income individuals designed to provide both long and
short-term solutions to hunger and food insecurity;
opportunities with other providers in your county and throughout the Food
Bank’s service area;
Food Bank member agencies have access to hundreds of food and non-food items
that constitute our four main food programs. Please note that all Island
Harvest member agencies must present their Island Harvest distribution pass in
order to receive food.
As a member of Feeding America,
Island Harvest receives both local and national donations of food and non-food
items. A majority of the food we receive
is not sold on the market due to overproduction, cosmetic damage, or nearing
code date but is still deemed safe to eat.
We also receive a great deal of non-perishable items from local food
drives and fresh produce from neighboring farmers.
** Since the Food Bank is able to
receive frozen and refrigerated as well as shelf stable products, we strongly
recommend that member agencies have access to a commercial sized refrigerator
Centralized Food Distributions (CFDs)
All member agencies are eligible to participate in a
Centralized Food Distribution (CFD.) CFDs allow agencies to pick up and
distribute large amounts of perishable and non-perishable foods.
Agency Roles & Responsibilities
All Food Bank member agencies are expected to follow
regulations established by Feeding America related to the proper handling,
storage and distribution of donated product.
Additionally, the Food Bank has developed its own specific policies to
ensure member agency accountability.
The Basic Agreement is included with all membership
applications & renewals and contains 12 main points of compliance. (See Appendix) Since the Agreement is between the Food Bank
and the 501(c)(3) organization, the Executive Director, Pastor, Chairperson or
person in leadership at each member agency is required to sign the
document. By signing the Agreement, the
member agency confirms the following:
agency is a 501(c)(3) organization;
products will only be used for the care of the ill, needy or children;
will not be charged for donated products;
records will be kept of all donated product received and distributed;
regarding the receipt, storage, and distribution of donated product will be
adhered to, including all food safety standards;
agency agrees to allow Food Bank representatives to conduct on-site monitoring
visits to assure compliance with Island Harvest and Feeding America’s
Download New Agency Member Application now